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Presenter Info

Poster Preparation

  • Poster presenters are provided with a free-standing poster board to affix posters to. Poster boards are approximately 4 feet high by 8 feet wide (landscape). IMPORTANT: The pushpin compatible area of the board is 44 inches high by 90 inches wide. Please plan poster size accordingly. Push pins are available at registration.

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  • Please plan to set up your poster in the morning, on your assigned day, between the hours of 8:00 am and 10:00 am. Poster location is first come first, serve within your assigned room/area.
     

  • You will receive your assigned day and location by email or you may check the online program.
     

  • Posters MUST be up by 10:00 am on your assigned day.
     

  • Posters will remain up for that day only.
     

  • Authors are to be at their poster(s) from 3:00 pm - 6:00 pm that day, for the poster session.
     

  • Posters are to be taken down (and removed) immediately following the poster session (i.e. 6:00 pm) on that day. Posters not removed by 7:30pm will be discarded.

Platform Preparation

  • Presentations are to be planned for exactly 25-28 minutes, including questions. Speakers change precisely on the half hour. A session chair will be present to expedite speaker changes.
     

  • A laptop and projector will be provided in each session room along with microphones and a laser pointer/slide advancer.
     

  • Please prepare your visuals using Microsoft PowerPoint.
     

  • PowerPoint presentations must be uploaded to the secure submission site no later than October 14, 2024. Instructions for presentation upload will be sent in late September. 
     

  • Plan to meet your session chair in your assigned room 30 minutes prior to your session start time. Refer to the conference app or program for start time and room assignments.
     

  • Speaker/session chair breakfast available on the day of your talk. It will be held on the 10th floor of the Campus Center from 7:15 am - 8:15 am. Tables will be labeled by session. 

Registration

  • Platform and poster presenters receive reduced registration options to attend the conference.
     

  • One workshop is included with all paid 3-day registrations (must redeem using promo code).

 

  • Workshops, CEUs, and lunches may be selected at additional cost.
     

  • Presenters must register on or before September 20, 2024.
     

  • All presenters must register even if also attending as booth staff. 

September 20, 2024

Register Online

Other Deadlines

September 20, 2024

  • Biography Submission: We require a biography from each presenter. Bios will appear in the online program. Bios must be in paragraph format (no CVs or outlines) and should be included with your abstract submission. Click the button below to check or edit your bio before September 20th.



  • Abstract Edits: Abstracts will be included in the online program and may be revised through September 20th. Log in to your original submission to edit your abstract (click below). Please do not submit a new abstract.

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  • Room Reservation: A room block is available at the conference venue for a limited time. Please book early. Room block may fill prior to cut-off date, September 20th. Click button below for further information.

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October 18, 2024​

 

  • Presentation Upload: Instructions and link are sent via email. Please upload by October 18. Contact Brenna@aehsfoundation.org with any questions.

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